Whether you complete the form, sign the form, or are not involved in the form whatsoever, the I-9 is still a form that payroll needs to be familiar with. And familiarity can breed contempt or wishes to change the form. If that is true for you now is your chance. The U.S. Citizenship and Immigration Services (USCIS) is inviting public comment on proposed changes to the Form I-9. The public may provide comments on the proposed changes until April 27, 2016. Many of the proposed changes were designed to reduce technical errors or to help customers complete the form on their computer after they have downloaded it from the uscis.gov website.
The proposed changes are:
- Validations on certain fields to ensure information is entered correctly;
- Additional spaces to enter multiple preparers and translators;
- Drop-down lists and calendars;
- Embedded instructions for completing each field;
- Buttons that will allow users to access the instructions electronically, print the form and clear the form to start over;
- A dedicated area to enter additional information that employers are currently required to notate in the margins of the form;
- A quick-response matrix barcode, or QR code, that generates once the form is printed that can be used to streamline audit processes;
- Requiring employees to provide only other last names used in Section 1, rather than all other names used;
- Removing the requirement that aliens authorized to work provide both their Form I-94 number and foreign passport information in Section 1;
- Separating instructions from the form, in keeping with USCIS practice;
- Adding a Supplement in cases where more than one preparer or translator is used to complete Section 1.
To view the proposed form and instructions and submit a comment, go to https://www.regulations.gov/ and enter 1615-0047 in the search box. Open the docket folder to view the supporting documents, which include the proposed form and instructions. To submit a comment, include the agency name and the OMB Control Number 1615-0047 in your comment, then send the comment to the OMB USCIS Desk Officer at firstname.lastname@example.org. You may also submit comments via fax at (202) 395-5806 (This is not a toll-free number).